❖ Consistency: By using styles, you can ensure that formatting is consistently applied throughout a document or between documents. For example, instead of manually formatting a paragraph to have the indentation, line spacing, font, borders, and other characteristics that you desire, you can achieve the same effect by applying a pre-defined style that embodies those characteristics. Stay away from Odd Page and Even Page section breaks unless you need a new chapter to always start on an odd page number (or something like that).Ī style is a collection of format settings that can be applied collectively to paragraphs or characters. If you have a wide table that can only be displayed properly with a landscape page orientation, then you put section breaks before and after the table so that the section including the table can be switched to landscape mode without affecting other parts of the document.īe careful putting in section breaks – when you delete the break, the properties of the page following the section break flow up through the document so you could end up with all landscape pages. You might find that additional sections are needed within the body of your work. Use Continuous if you want a special section in the middle of a page. Use Next Page if you want the new section to start on a new page. Section Breaks - Next Page or Section Breaks - Continuous to create a section break. If you want to change any those characteristics in mid-document, then you must insert a section break at that point in the document. In Word, page properties such as margins, the number of columns of text, and the position and style of page numbers are applied throughout a section of the document. Section breaks are essential for large complicated documents, especially if you want page numbers in different locations, different margins, different number of columns on different pages. Line Numbers: You can number each line of the document (useful for legal documents and scripts) and those line numbers can start over on each page or section or run continuously through the document.īorders: you can set a border for every page in the document, for just this section, for the first page of this section, or for every page except for the first page. Headers and footers: you can set a different first page and/or different odd and even pages. The alternative is to manually create sections ahead of time and then pick the desired orientation for each section.

When you want to switch back to the previous orientation, return to this dialog and pick the desired orientation for this point forward again. If you select “this point forward”, Word will insert a Next Page Section Break. You can name the style, set the font, etc.You can change the page orientation for the whole document or just for this point forward. To add a style, click on the Manage Style button (where the red arrow is pointing), click New Style, and the Create New Style from Formatting box will open. This will open a Modify Style box that will allow you to change the font style, size, color, etc., but your designer will handle that in formatting. This will show an arrow to the right of the style name. To modify a style, hover your mouse over the style you want to change. This will open a box where you can modify and add new styles. To create or modify a style, click on the arrow in the right-hand corner of the Styles section. Unless you have multiple section levels in your book beyond the default options, you shouldn’t need to create additional styles, but it’s not a bad idea to know how. Then, using another heading level, repeat this process with any sections, subsections, and subsubsections that you have in your document. Repeat this action with the rest of your chapter titles. Next, go to your first chapter and highlight the title. Don’t worry too much about style sizes and colors because those will be changed when your designer does the formatting all you need to do is set the headings. In the image below, you will see Chapter (which I created), Heading 1, Heading 2, Heading 3, and others. If you haven’t already set up styles (we’ll discuss how), there will be default ones from Word. To the right, you should see a section called Styles. Start by going to the Home tab on the ribbon. Many authors will use varying fonts and sizes to establish the headings, but Word has a feature that will do that for you and automatically let your designer know the headings levels.

Your designer doesn’t read your book, and even your editor can’t always tell which heading level you intended. This is crucial if you have sections and subsections in your manuscript. One of the most important steps to take before you send your manuscript to your designer or your editor is to set the headings.

How to set heading styles in word 2013